Blank Timesheet Template
A clean weekly timesheet you can print, photocopy, or rebuild in a spreadsheet. Fill it by hand, then total it up with our calculator in one paste.
Employee: ______________________ Week of: ______________ Department: ____________________
| Day | Clock in | Clock out | Unpaid break (min) | Hours (h:mm) | Decimal |
|---|---|---|---|---|---|
| Monday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Tuesday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Wednesday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Thursday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Friday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Saturday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Sunday | ____ :____ | ____ :____ | ____ | ____ :____ | ____ .____ |
| Weekly total | ____ :____ | ____ .____ |
Employee signature: ______________________ Supervisor signature: ______________________ Date: ______________
How to use this template
- Print this page (Ctrl+P) or copy the table into Excel/Google Sheets — keep one sheet per employee per week.
- Fill punches daily — memory-filled timesheets are the most common source of payroll disputes, and they favor nobody reliably.
- Total at week end: convert each day to decimal hours, then add. Or faster: enter the punches into the time card calculator and copy the totals row.
- Both signatures before payroll runs — it protects employee and employer equally.
Timesheet best practices that prevent disputes
- Record actual punches, not scheduled shifts. “9 to 5” on paper hides real minutes worked.
- Separate paid and unpaid breaks. Only subtract the unpaid ones.
- Keep decimals consistent. If payroll wants decimals, convert with the hours-to-decimal converter — never eyeball 7:30 as 7.30.
- Retain records. FLSA recordkeeping rules expect payroll records kept for at least two years (and wage computation records for three).
Questions people ask
How do I fill out a blank timesheet?
For each day worked, write your clock-in time, clock-out time, and unpaid break. At the end of the week, convert each day to decimal hours and add them up — or enter the punches into our time card calculator and copy the result.
What should a timesheet include?
At minimum: employee name, week period, per-day clock-in/clock-out times, unpaid breaks, daily totals, weekly total, and employee plus supervisor signatures. Digital timesheets add exact minute timestamps.
Is it legal to keep a handwritten timesheet?
Yes — federal law (FLSA) requires employers to keep accurate records of hours worked but does not mandate a specific format. Handwritten sheets are acceptable if complete and accurate; payroll software or this printable template both qualify.
How do I convert my timesheet to decimal hours?
Keep the hours, divide the minutes by 60. For a day of 8 hours 15 minutes: 15 ÷ 60 = 0.25 → 8.25 decimal hours. Our decimal hours chart lists every minute value.