Time Card Calculator
Add up a paper time card in seconds: seven days of clock-in and clock-out punches, lunch deducted per day, weekly total in hours and decimals, estimated gross pay.
| Day | Start | End | Break (min) | Worked | Decimal |
|---|---|---|---|---|---|
| 7h 30m | 7.50 | ||||
| 7h 30m | 7.50 | ||||
| 7h 30m | 7.50 | ||||
| 7h 30m | 7.50 | ||||
| 7h 30m | 7.50 | ||||
| — | — | ||||
| — | — |
From paper time card to paycheck
A typical paper or spreadsheet time card lists two punches per day — when you clocked in and when you clocked out — plus your meal break. To get the payable figure for each day, the employer (or you) must: convert both punches to minutes, subtract the punches, remove the unpaid meal break, and convert to decimal hours. Multiply the weekly total by your hourly rate and you have gross pay before taxes.
The calculator above performs that chain for all seven days at once. Copy the result into your records before you submit the week.
Sample time card (retail schedule)
| Day | In | Out | Lunch | Paid |
|---|---|---|---|---|
| Mon | 10:00 | 18:30 | 30 min | 8.00 |
| Tue | 10:00 | 18:30 | 30 min | 8.00 |
| Wed | 12:00 | 20:00 | 30 min | 7.50 |
| Thu | 10:00 | 18:30 | 30 min | 8.00 |
| Fri | 10:00 | 21:00 | 30 min | 10.50 |
| Week | 42.00 |
Notice Friday: 10:00–21:00 is an 11-hour span, minus 30 minutes for lunch = 10.50 paid hours. If your state requires daily overtime after 8 hours, those extra hours may be paid at a premium — this tool shows straight-time totals; check your state’s daily overtime rules.
Questions people ask
How do I fill out a time card with lunch breaks?
Enter clock-in and clock-out for each day, then enter your unpaid lunch in minutes for that day. The paid time is the span minus the lunch. Example: 8:00–16:30 with a 30-minute lunch is 8.0 paid hours.
How many hours should be on a full-time time card?
A standard 40-hour week is five 8-hour days. With a 30-minute unpaid lunch each day, the time card shows 37.5 paid hours — the span is 8.5 hours but only 8 minus lunch is payable.
What is time card rounding?
Many employers round clock punches to the nearest 5, 6, or 15 minutes. Under U.S. rules rounding must be neutral — it cannot systematically favor the employer. Compare your rounded pay against exact minutes to check.
Can I use this time card calculator for a team?
Yes — run each person’s week separately and copy the result per employee. For larger teams, export each week and keep them in one spreadsheet.